Program Coordinator

Please note this role will work in a hybrid environment. The successful candidate will be working a mixture of on-site and off-site work based on the parameters for our operations to meet the needs of our donors, our staff and our communities. Currently, employees are expected to have an in-person presence for at least 40% of their work time. This requirement may vary depending upon circumstances.

Job category: Administrative
Job posting ID: 7450

​Employment status: Temporary full-time
Position's anticipated end date: 2026-04-16 
Number of positions available: 1 

Classification: PTS/MGT/IT B
Salary/Rate of pay: $56,830 - $66,129

Application deadline: 2025-07-27 

• This external job posting may close earlier than the advertised deadline. We recommend applying as soon as possible.

Application requirements:

• Your up-to-date resume.
• Job specific cover letter.
• We recommend you save a copy of the job posting for reference throughout the recruitment process.

Do you currently work for Canadian Blood Services? All employees must apply via the internal career page.

 Together, we can make all the difference in the lives of others.

Be part of a dynamic, collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood, plasma, stem cells and organs and tissues. 

If you are looking for a rewarding experience with a values and mission-driven team, join Canada’s Lifeline and make a meaningful difference.

We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country, and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work, live and play.

About the role
Canadian Blood Services is looking for a temporary full-time Program Coordinator to join our dynamic Testing team.

The Testing team is responsible for supporting Canadian Blood Services by performing routine and extensive testing. These testing services help ensure a safe and secure blood supply that protects donors and recipients. Every unit is tested so we can ensure a safe supply chain to every patient. In this role, you will be responsible for providing a variety of advanced administration and project coordination to facilitate the effective daily operation of the Testing Operations division and support the senior leadership team. The position will work closely with the entire testing team and external parties to coordinate and move forward division objectives.

Formula for success
•    Using your communication skills and ability to work independently, you will draft correspondences, reports, presentations, meeting agendas and minutes by gathering, compiling, organizing and formatting information and data in accordance with standards, policies, procedures and regulatory requirements to support the work of the unit. You will also coordinate document management and document control activities and provide input and suggestions for improvement.
•    Leveraging your organizational skills, you will create and maintain databases and tracking systems, use spreadsheets and other database applications to produce reports and provide data as required, both for Canadian Blood Services and the related group of international Alliance of Blood Operators (Testing groups).
•    Keeping track of when changes occur, you will update and/or create entries for the electronic corporate address book, email groups and distribution groups, and update the Testing team’s national and international peer groups in a timely manner with minimal supervision.
•    You will manage office activities, workflows, and events to improve existing processes including arranging meetings, scheduling appointments, making travel arrangements, and supporting special projects to facilitate the smooth operation of the unit.
•    Drawing on your coordination skills, you will provide support to the process groups and coordinate project summary meetings by collating all project updates for testing using an appropriate presentation software.
•    You will maintain privacy when dealing with the administration of confidential information including employee data and employee relations matters involving performance issues, restructuring initiatives, and budgetary exercises among others.
•    Applying your attention to detail, you will complete and/or process payroll and related forms, travel expenses, invoices, purchase orders and/or other financial documents by recording, entering data and investigating discrepancies as required to track expenditures and verify that budget transactions and timekeeping entries are correctly recorded.

Desired education and skills 
•    Completion of a College diploma in Business Administration with 2-3 years’ experience, or an equivalent combination of education, training, and experience.
•    Thorough knowledge of office processes and protocols.
•    Computer literacy is essential, with proficiency in the following software packages: MS Word, Excel and PowerPoint.
•    Working knowledge of SAP is an asset.
•    Strong organizational and time management skills to ensure delivery on potentially competing priorities.
•    Flexibility to adapt to varied and changing requirements.
•    Initiative and creativity to look for improvements and make suggestions on process-related issues.

What we offer you
•    Payment in lieu of vacation.  
•    Annual performance award up to 5%.
•    Payment in lieu of benefits.  
•    Defined benefit pension plan. 
•    Employee discounts, wellness program, professional resources. 

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.  

If this role resonates with you, we encourage you to apply by providing your up-to-date resume. This could be your first step towards a meaningful and inspiring career. Come to work each day knowing that you save lives. 

We thank all applicants for their interest. However, only those considered for an interview or those invited to participate in an assessment will be contacted. Emails are sent directly from our system, to ensure you receive them please add donotreply@blood.ca and system@successfactors.com to your safe senders list. 

Applicants who require accommodation should discuss their needs with us.

#INDCBS

#LI-HYBRID    
#LI-CR1   
#LI-Alberta