Coordinator - Stakeholder Support

Please note this role will work in a hybrid environment. The successful candidate will be working a mixture of on-site and off-site work based on the parameters for our operations to meet the needs of our donors, our staff and our communities. Currently, employees are expected to have an in-person presence for at least 40% of their work time. This requirement may vary depending upon circumstances.

Job category: Administrative
Job posting ID: 7394

​Employment status: Regular full-time
Position's anticipated start date: 2025-07-28 

Classification: PTS/MGT/IT B
Salary/Rate of pay: $56,830 - $66,129

Application deadline: 2025-06-30 

• This external job posting may close earlier than the advertised deadline. We recommend applying as soon as possible.

Application requirements:

• Your up-to-date resume.
• We recommend you save a copy of the job posting for reference throughout the recruitment process.

Do you currently work for Canadian Blood Services? All employees must apply via the internal career page.

 Together, we can make all the difference in the lives of others.

Be part of a dynamic, collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood, plasma, stem cells and organs and tissues. 

If you are looking for a rewarding experience with a values and mission-driven team, join Canada’s Lifeline and make a meaningful difference.

We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country, and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work, live and play.

About the role
Canadian Blood Services is seeking a Regular Full-time Coordinator - Stakeholder Support  to join our dynamic Organ and Tissue Donation & Transplantation team in our Medical Affairs and Innovation division.

The Organ and Tissue Donation & Transplantation (OTDT) team within collaborates with partners and stakeholders (internal and external) to develop and strengthen the foundational elements that contribute to a high-performing organ and tissue donation and transplantation system.

In this role, within the Organ and Tissues Donation and Transplantation team, you will provide routine operational, and administrative support, assist in the coordination of external stakeholder event and committee meeting logistics and associated correspondence, tracking and reporting. 

Formula for success

• Utilizing your experience of event planning you will coordinate meetings and events for various initiatives, committees, working groups and leading practice groups; including but not limited to event scheduling, travel arrangements, travel expense management, accommodations, audio/visual requirements, catering coordination,  set-up, tear-down and on-site support.
• Leveraging your organization skills and administration experience you will provide support to program teams with stakeholder attendance tracking, correspondence, bibliographies and member or participants lists in addition to other assigned tasks.
• Cooperatively manage a shared inbox responding to stakeholder requests in a timely manner, acting as the point of contact for external queries and requests. Provide project support to internal program leads as assigned, including but not limited to coordinating communications with project stakeholders, updating project websites, newsletters and communiqués, while ensuring compliance with brand, best practice and style guides.

Desired education and skills

• Completion of post-secondary education from a recognized institution, holding diploma/certification in office administration, business, or a related field.
• Minimum of 3 years related administrative work experience including event planning , stakeholder engagement, secretariat services or similar
• An equivalent combination of education, training and experience may be considered.
• Demonstrated knowledge of office routines and protocols with the ability work independently.
• Effective communication skills, both verbal and written. Bilingualism preferred.
• Demonstrated ability to foster positive relationships with internal and external stakeholders and identify reputational risk, as a point of contact and representative of Canadian Blood Services.
• Demonstrated ability to organize work effectively and set priorities.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint,  and other related software programs is essential.
• Proficiency in digital platforms (websites, social media, newsletter and customer relationship management software etc.). Graphic design experience is considered a strong asset.
• Experience working with government secretariat processes and/or in health policy environments is a strong asset.

What we offer you

• 4 weeks' vacation.
• Annual performance award up to 5%.
• Comprehensive group health, dental and vision benefits for you and your family.
• Defined benefit pension plan.
• Employee discounts, wellness program, professional resources.

What you can expect

• This role will work in a hybrid environment with requirements to be onsite at Canadian Blood Services location 40% of the time of the week, working 7 hours a day, 37.5 hours a week. 
• Travel requirements - travel will be required to attend events and team meetings. 

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.  

If this role resonates with you, we encourage you to apply by providing your up-to-date resume. This could be your first step towards a meaningful and inspiring career. Come to work each day knowing that you save lives. 

We thank all applicants for their interest. However, only those considered for an interview or those invited to participate in an assessment will be contacted. Emails are sent directly from our system, to ensure you receive them please add donotreply@blood.ca and system@successfactors.com to your safe senders list. 

Applicants who require accommodation should discuss their needs with us.

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